Enrollment Reminders
University Registrar: http://reg.uci.edu/
Enrollment Reminders:
It is important when making the decision to take a course P/NP or for a letter grade that you keep in mind the following:
For questions, contact us at [email protected] or schedule an appointment with an academic advisor here: https://appointments.web.uci.edu/
Enrollment Reminders:
- Friday of Week 2 at 5:00pm - Last day to add/drop courses without a fee.
- Friday of Week 10 at 5:00pm - Last day to change grading option to Pass/No Pass. Submit a request through Enrollment Exceptions in Student Access. (Student Access > Applications > Enrollment Exceptions). Enrollment exceptions are not guaranteed to be approved.
- Requests to change to or from Pass/Not Pass will be considered thru 5:00pm Friday of Week 10 (Grade option changes will not be considered after that time – there are no exceptions). MAJOR-required courses must be taken for a letter grade. Any course you have previously taken for a letter grade and are repeating this quarter must also be taken for a letter grade.
- For more information, please refer to the UCI Registrar’s page here.
It is important when making the decision to take a course P/NP or for a letter grade that you keep in mind the following:
- To receive a "P" (Pass) and to get credit/units, you must earn a grade of "C-" or better. However, if a course is taken for a letter grade, the minimum grade needed for credit would be at least a "D-" in most courses. This is especially important to note for graduating students who are trying to fulfill their last requirements to graduate. You will need to weigh the risk of taking a course P/NP and not receiving any credit if your earn the equivalent to a D+ grade or lower. Learn more here.
- If you are planning to change your major or add a double major, you will be responsible for adhering to the corresponding School’s P/NP policy.
- If you are retaking a course that was originally for a LETTER GRADE, you must retake the course for a LETTER GRADE ONLY - there are no exceptions.
- P/NP courses will not affect your GPA, including your major GPA. If your UCI and/or major GPA are below a 2.0, getting a P will not raise your GPA.
- We recommend that you see how you are doing in the courses throughout the quarter. You have until 5 PM on Friday of Week 10 to submit a request to change the grade option of a non-major course. (Grade option changes will not be considered after that time – there are no exceptions.)
- Graduate/Professional school programs make their own determination as to how they assess courses taken as P/NP for their admissions purposes. You will need to check with those programs directly.
- EDUC 179W can be taken for P/NP to complete the upper division writing requirement only. EDUC 179W must be taken for a letter grade if course is taken to complete an Education Sciences elective requirement.
For questions, contact us at [email protected] or schedule an appointment with an academic advisor here: https://appointments.web.uci.edu/
School of Education Pass/No Pass FAQ
What is the GENERAL pass/no pass policy?
Changing Grading Option:
It is important when making the decision to take a course P/NP or for a letter grade that you keep in mind the following:
- Monday of Week 1 - Friday of Week 2 at 5:00pm - Use WebReg to enroll or change the grading option to Pass/No Pass. All major requirements must be taken for a letter grade.
- Beginning Monday of the 3rd week of instruction, an Enrollment Exception is required to make any changes. Submit a request through Enrollment Exceptions in Student Access. (Student Access > Applications > Enrollment Exceptions). Enrollment exceptions are not guaranteed to be approved.
- Requests to change to or from Pass/Not Pass will be considered thru 5:00pm Friday of Week 10 (the deadline was previously Week 6). MAJOR-required courses must be taken for a letter grade. Any course you have previously taken for a letter grade and are repeating this quarter must also be taken for a letter grade.
- For more information, please refer to the UCI Registrar’s page here.
It is important when making the decision to take a course P/NP or for a letter grade that you keep in mind the following:
- To receive a "P" (Pass) and to get credit/units, you must earn a grade of "C+" or better. However, if a course is taken for a letter grade, the minimum grade needed for credit would be at least a "D-" in most courses. This is especially important to note for graduating students who are trying to fulfill their last requirements to graduate. You will need to weigh the risk of taking a course P/NP and not receiving any credit if your earn the equivalent to a D+ grade or lower. Learn more here.
- If you are planning to change your major or add a double major, you will be responsible for adhering to the corresponding School’s P/NP policy.
- If you are retaking a course that was originally for a LETTER GRADE, you must retake the course for a LETTER GRADE ONLY - there are no exceptions.
- P/NP courses will not affect your GPA, including your major GPA. If your UCI and/or major GPA are below a 2.0, getting a P will not raise your GPA.
- We recommend that you see how you are doing in the courses throughout the quarter. You have until 5 PM on Friday of Week 10 to submit a request to change the grade option of a non-major course. (Grade option changes will not be considered after that time – there are no exceptions.) You will need to submit an enrollment exception request through Student Access to request any changes.
- Graduate/Professional school programs make their own determination as to how they assess courses taken as P/NP for their admissions purposes. You will need to check with those programs directly.
- EDUC 179W can be taken for P/NP to complete the upper division writing requirement only. EDUC 179W must be taken for a letter grade if course is taken to complete an Education Sciences elective requirement.
WHAT WAS THE PASS/NO PASS POLICY FOR FALL QUARTER 2020?
The Academic Senate at UCI, which governs academic regulations at UC Irvine, has authorized adjustments to existing undergraduate regulations on Pass/No Pass grades (P/NP) for the Fall 2020 quarter as follows:
Please note: The Senate recently extended these adjustments to allow students to take certain Writing courses—Writing 37, 39A, and 39AP—on a P/NP basis.
The UCI Registrar’s Office has put together pertinent information related to the Fall 2020 P/NP here: FREQUENTLY ASKED QUESTIONS
Questions related to courses taken in Spring/Summer 2020, please refer to the Spring/Summer P/NP FAQ for information.
PLEASE NOTE: For FALL QUARTER 2020 the School of Education will allow courses taken for a "P" (Pass) to count towards Major Requirements that normally need to be taken for a letter grade. It is important when making the decision to take a course P/NP or for a letter grade that you keep in mind the following:
If you have any questions or concerns, please email [email protected].
- All undergraduate courses will offer P/NP grading as an option. It is the student’s choice as to whether they wish to take the course for letter grade or P/NP.
- Academic deans and departments are encouraged, but not required, to allow courses taken P/NP to fulfill school and major requirements.
- Students will be able to change their grade options, both letter grade to P/NP and P/NP to letter grade through November 25th, the day before the Thanksgiving holiday.
- Courses taken P/NP will not count toward the 12-unit overall graduation cap on these courses.
- Students on academic probation may enroll in courses with the P/NP option in the Fall 2020 term.
Please note: The Senate recently extended these adjustments to allow students to take certain Writing courses—Writing 37, 39A, and 39AP—on a P/NP basis.
The UCI Registrar’s Office has put together pertinent information related to the Fall 2020 P/NP here: FREQUENTLY ASKED QUESTIONS
Questions related to courses taken in Spring/Summer 2020, please refer to the Spring/Summer P/NP FAQ for information.
PLEASE NOTE: For FALL QUARTER 2020 the School of Education will allow courses taken for a "P" (Pass) to count towards Major Requirements that normally need to be taken for a letter grade. It is important when making the decision to take a course P/NP or for a letter grade that you keep in mind the following:
- To receive a "P" (Pass) and to get credit/units, you must earn a grade of "C" or better. However, if a course is taken for a letter grade, the minimum grade needed for credit would be at least a "D-" in most courses. This is especially important to note for graduating students who are trying to fulfill their last requirements to graduate. You will need to weigh the risk of taking a course P/NP and not receiving any credit if your earn the equivalent to a C- grade or lower.
- Writing courses must be completed with a grade of "C" or better (or a "P" if taking the course for P/NP).
- If you are retaking a course that was originally for a LETTER GRADE, you must retake the course for a LETTER GRADE ONLY - there are no exceptions.
- P/NP courses will not affect your GPA, including your major GPA. If your UCI and/or major GPA are below a 2.0, getting a P will not raise your GPA.
- We recommend that you see how you are doing in the courses throughout the quarter. You have until Wednesday of Week 8 (November 25th) to change the grade option of a course. (No grade option changes can be made after that time.)
- Graduate/Professional school programs make their own determination as to how they assess courses taken as P/NP for their admissions purposes. You will need to check with those programs directly.
If you have any questions or concerns, please email [email protected].
WHY ISN'T THE PASS/NO PASS COURSE SHOWING UP ON MY DEGREEWORKS?
If you choose to take a major or School requirement for Pass/No Pass in Spring, Summer, or Fall 2020, it might not show up on your DegreeWorks, but the course DOES still count for the requirement. Please reach out to [email protected] for assistance.
WHAT COURSES CANNOT BE TAKEN AS PASS/NO PASS?
The Pass/No Pass option will NOT be approved in the following instance:
- If you are retaking a course you previously took for a letter grade. You cannot repeat a letter grade for Pass/No Pass.
- If you are taking a course for a major in another school, be sure to consult that school for Pass/No Pass policies.
ARE THERE ADDITIONAL RESOURCES I CAN REFERENCE?
UCI Registrar's Website: https://www.reg.uci.edu/addl/faq_covid_pnp_fa_2020.html
Contact our Academic Advisors here: http://advise.education.uci.edu/contact-us.html
Contact our Academic Advisors here: http://advise.education.uci.edu/contact-us.html
Academic Policies
good academic standing
To remain in good academic standing a student must maintain a grade point average of at least 2.0 and make progress toward the degree at a satisfactory rate.
An undergraduate student normally is subject to academic probation if at the end of any quarter the grade point average for that quarter, or the cumulative grade point average, is less than 2.0.
A student whose grade point average falls below a 1.5 for any quarter, or who after two consecutive quarters on academic notice has not achieved a cumulative grade point average of 2.0 or a satisfactory rate of progress, is subject to disqualification.
An undergraduate student normally is subject to academic probation if at the end of any quarter the grade point average for that quarter, or the cumulative grade point average, is less than 2.0.
A student whose grade point average falls below a 1.5 for any quarter, or who after two consecutive quarters on academic notice has not achieved a cumulative grade point average of 2.0 or a satisfactory rate of progress, is subject to disqualification.
Normal progress
Undergraduate students are required to make normal progress towards their degree requirements. Normal progress includes:
More information on normal progress can be found in the UCI General Catalogue.
- Enrolling in and passing a minimum of 45 units per academic year
- Completion of the UC Entry Level Writing Requirement before the beginning of the fourth quarter at UCI
- Completion of the lower-division writing requirement before the beginning of the seventh quarter at UCI
More information on normal progress can be found in the UCI General Catalogue.
academic notice & disqualification
Academic Notice
Education Sciences students are subject to academic notice according to university policies for Good Academic Standing and Normal Progress provided above. The Office of Student Affairs will notify students of academic notice status with an email letter. Students on academic notice will be required to meet with an academic advisor and to sign an academic contract.
The academic contract will outline expectations and requirements for the student to return to good academic standing. Failure to abide by the academic contract may result in disqualification from the Education Sciences major and from UCI. Students on academic contract will have a hold placed on their record that will prevent further course registration. This hold will be lifted once the student meets with their academic advisor and the Office of Student Affairs receives a signed contract from the student.
Education Sciences students are subject to academic notice according to university policies for Good Academic Standing and Normal Progress provided above. The Office of Student Affairs will notify students of academic notice status with an email letter. Students on academic notice will be required to meet with an academic advisor and to sign an academic contract.
The academic contract will outline expectations and requirements for the student to return to good academic standing. Failure to abide by the academic contract may result in disqualification from the Education Sciences major and from UCI. Students on academic contract will have a hold placed on their record that will prevent further course registration. This hold will be lifted once the student meets with their academic advisor and the Office of Student Affairs receives a signed contract from the student.
Disqualification
Education Sciences students are subject to disqualification as a result of failing to meet the conditions of an academic contract after TWO consecutive quarters. Official notification will be sent from the Director of Student Affairs to the student's UCI email address. Students can appeal disqualification to the Associate Dean of Education.
Submitting a Letter of Appeal
Letters of appeal should explain any unusual or extenuating circumstances that contributed to the academic difficulties and failure to abide by academic contract. The letter must detail the student's actions for effectively addressing these circumstances (including use of campus resources). The Associate Dean of Education will review the student's appeal letter, transcript, and academic file with the Office of Student Affairs before making a decision. The Associate Dean’s decision is final.
If the appeal is granted, the student will be held to an academic contract outlining the expectations and timeframe for returning to good academic standing. If the appeal is not granted, the student is formally disqualified by the end of the current quarter. Formal disqualification means dismissal from the major, the School of Education, and UCI. The student will be restricted from registering for courses or using university services after the effective date. The Registrar's Office will be instructed to note the effective date of the disqualification on the student's official transcript. An official letter will be sent to the student's permanent address.
Education Sciences students are subject to disqualification as a result of failing to meet the conditions of an academic contract after TWO consecutive quarters. Official notification will be sent from the Director of Student Affairs to the student's UCI email address. Students can appeal disqualification to the Associate Dean of Education.
Submitting a Letter of Appeal
Letters of appeal should explain any unusual or extenuating circumstances that contributed to the academic difficulties and failure to abide by academic contract. The letter must detail the student's actions for effectively addressing these circumstances (including use of campus resources). The Associate Dean of Education will review the student's appeal letter, transcript, and academic file with the Office of Student Affairs before making a decision. The Associate Dean’s decision is final.
If the appeal is granted, the student will be held to an academic contract outlining the expectations and timeframe for returning to good academic standing. If the appeal is not granted, the student is formally disqualified by the end of the current quarter. Formal disqualification means dismissal from the major, the School of Education, and UCI. The student will be restricted from registering for courses or using university services after the effective date. The Registrar's Office will be instructed to note the effective date of the disqualification on the student's official transcript. An official letter will be sent to the student's permanent address.
withdrawal & readmission
Withdrawal
If you wish to withdraw from a quarter for which you have already paid fees or enrolled in classes, you must obtain the Education dean’s signature on a Withdrawal Petition, and submit the signed form to the Registrar’s Office. The Withdrawal Petition can be obtained either from the Registrar's Office or from the Education Student Affairs Office.
Deassessment:
If you decide to leave UCI and have not yet paid fees, you must notify the Registrar's Office of your intention so that you are not assessed fees for the following quarter or, if already assessed, the Billing System can "deassess" you.
It is strongly recommended that you meet with an Academic Counselor before deciding to withdraw from the university. Some things to consider before making a decision about withdrawing from the University:
Late Fees:
Friday of the third week of classes is the absolute last day to pay fees for the quarter. If fees are not paid by that time, you are no longer a UCI student – this means that you will not be allowed to register for that quarter and must file an Application for Readmission to return in a future quarter.
If you wish to withdraw from a quarter for which you have already paid fees or enrolled in classes, you must obtain the Education dean’s signature on a Withdrawal Petition, and submit the signed form to the Registrar’s Office. The Withdrawal Petition can be obtained either from the Registrar's Office or from the Education Student Affairs Office.
Deassessment:
If you decide to leave UCI and have not yet paid fees, you must notify the Registrar's Office of your intention so that you are not assessed fees for the following quarter or, if already assessed, the Billing System can "deassess" you.
It is strongly recommended that you meet with an Academic Counselor before deciding to withdraw from the university. Some things to consider before making a decision about withdrawing from the University:
- Implications for Financial Aid and Housing
- Missing courses only offered in that quarter.
- If you are an international student, you MUST meet with the International Center to discuss your withdrawal and the implications for your visa.
Late Fees:
Friday of the third week of classes is the absolute last day to pay fees for the quarter. If fees are not paid by that time, you are no longer a UCI student – this means that you will not be allowed to register for that quarter and must file an Application for Readmission to return in a future quarter.
Readmission
Readmission to UCI is NOT automatic or guaranteed. Readmission is for students who have been disqualified or withdrew from UCI and would like to be readmitted into the Education Sciences major in the School of Education. Readmission to the major for students who have been disqualified from the University will be reviewed on a case-by-case basis. Students who would like to request readmission to the Education Sciences major at UCI should fill out our Readmission Request Form.
If you are approved for readmission, a readmission fee of $70 will be charged to your ZotBill. Please see the UCI Registrar’s Readmission website for more information: https://www.reg.uci.edu/enrollment/readmission.html.
A readmitted student who has not been enrolled at UCI for three or more consecutive quarters (excluding summer sessions) will be held to the major requirements in effect the quarter of re-entry.
Deadline to Apply for Readmission:
Fall: August 1st
Winter: November 1st
Spring: February 1st
**International students should plan on meeting with an advisor from the International Center to ensure visa requirements are met prior to discussing readmission with the School of Education**
Readmission to UCI is NOT automatic or guaranteed. Readmission is for students who have been disqualified or withdrew from UCI and would like to be readmitted into the Education Sciences major in the School of Education. Readmission to the major for students who have been disqualified from the University will be reviewed on a case-by-case basis. Students who would like to request readmission to the Education Sciences major at UCI should fill out our Readmission Request Form.
If you are approved for readmission, a readmission fee of $70 will be charged to your ZotBill. Please see the UCI Registrar’s Readmission website for more information: https://www.reg.uci.edu/enrollment/readmission.html.
A readmitted student who has not been enrolled at UCI for three or more consecutive quarters (excluding summer sessions) will be held to the major requirements in effect the quarter of re-entry.
Deadline to Apply for Readmission:
Fall: August 1st
Winter: November 1st
Spring: February 1st
**International students should plan on meeting with an advisor from the International Center to ensure visa requirements are met prior to discussing readmission with the School of Education**
Academic integrity
Students within the School of Education are expected to abide by the UCI's policy on academic integrity, and refrain from engaging in "any activity that involves attempting to receive a grade by means other than honest effort, and shall not aid another student who is attempting to do so."
Violations of the university's academic integrity policy include (but are not limited to):
Consequences of violating the academic integrity policy can include:
For more detailed information please visit the Office of Academic Integrity and Student Conduct.
Violations of the university's academic integrity policy include (but are not limited to):
- Copying the work of another person without citation (plagiarism)
- Stealing or attempting to steal an exam answer key
- Using unauthorized materials, prepared answers, written notes, or concealed information during an exam
- Helping another student to do any of the above
Consequences of violating the academic integrity policy can include:
- Failing an assignment
- Failing the course
- Suspension
- Dismissal from UCI
For more detailed information please visit the Office of Academic Integrity and Student Conduct.
Change of major
In order to change to or add the Education Sciences major, students must meet the following requirements:
Students who have completed 130 units or more and have taken fewer than 5 Education classes at the time the change of major request is made may be required to submit a course plan to the Student Affairs Office prior to approval.
More information can be found here: https://advise.education.uci.edu/declaring-education-sciences.html
Chat with us here: https://advise.education.uci.edu/walk-in-advising.html
- A cumulative GPA of 2.0 or higher
- A quarterly GPA of 2.0 or higher in the quarter immediately preceding the change of major. Summer does NOT count as a quarter for change of major purposes.
- Completion of at least 3 required courses for the Education Sciences major
- Cumulative GPA for all courses taken in Education of 2.5 or higher
Students who have completed 130 units or more and have taken fewer than 5 Education classes at the time the change of major request is made may be required to submit a course plan to the Student Affairs Office prior to approval.
More information can be found here: https://advise.education.uci.edu/declaring-education-sciences.html
Chat with us here: https://advise.education.uci.edu/walk-in-advising.html
Enrollment Policies
add/drop/change policy
The deadline to ADD, DROP, or CHANGE grading options for courses in the School of Education is Friday of Week 2 by 5 p.m.
DROPPING after the second week deadline is not permitted. An exception to the above policies may only be requested for extreme, extenuating, and documented circumstances outside the student's control. Requests will NOT be considered if submitted for any of the following reasons:
DROPPING after the second week deadline is not permitted. An exception to the above policies may only be requested for extreme, extenuating, and documented circumstances outside the student's control. Requests will NOT be considered if submitted for any of the following reasons:
- The student did not know the deadlines, did not understand the Add/Drop process, or forgot to drop or change grade option
- The course is not required to meet Major, School, or University requirements
- The student did not meet the proper prerequisites for the course
- The student is receiving a poor grade or is poorly performing in the course due to difficulties with the course material or is under a heavy course/work load
- The student used poor time management
- The student has work conflicts or is working too much on or off campus (without a supporting letter by a supervisor)
Enrollment exceptions
Students who have documentation of an extenuating circumstance preventing them from changing their schedule during the first two weeks of the quarter may request an enrollment exception to add/drop/change a course.
Enrollment exceptions can be submitted through your Student Access portal.
Exceptions will be reviewed by both the department in which the course is offered, and the Director of Education Student Affairs, and can take 3 - 5 days to process. No enrollment exception requests may be submitted after Week 10 at 5:00PM.
Enrollment exceptions can be submitted through your Student Access portal.
Exceptions will be reviewed by both the department in which the course is offered, and the Director of Education Student Affairs, and can take 3 - 5 days to process. No enrollment exception requests may be submitted after Week 10 at 5:00PM.
excess units
Students who demonstrate a need to enroll in more than 20 units per quarter must receive approval from an Academic Counselor. Approval is granted on a case-by-case basis, and students must have above a 3.0 cumulative GPA in order to be considered.
If you would like to request authorization for more than 20 units, please fill out our Excess Units Petition.
NOTE: We will not approve requests for students who simply wish to waitlist additional classes, and will not consider 20+ unit requests until after the Registrar lifts the 18-unit restriction each quarter.
If you would like to request authorization for more than 20 units, please fill out our Excess Units Petition.
NOTE: We will not approve requests for students who simply wish to waitlist additional classes, and will not consider 20+ unit requests until after the Registrar lifts the 18-unit restriction each quarter.
repeating classes
If you receive a grade of C-, D+, D, D-, F, or NP in a class, you may repeat that course. Unit credit is given only once, but the grade that is assigned at each enrollment is permanently recorded on your transcript. If you attempt to repeat a course with a grade higher than a C-, you will receive no credit for the repeated course an an Unauthorized Repeat designation on your transcript.
Courses should be repeated only if a student is confident that they will receive a better score the second time, or if the course is required for a degree requirement. The most recent grade will be the grade factored into the student's grade (so if you received a C- the first time and an F the second time, the F will be recorded and not the C-).
Grades for repeated courses will only be replaced for the first 16 units. Any courses repeated after that will be averaged into the students GPA.
If you have questions about repeating a course, please speak to an academic advisor or peer academic advisor in the Student Affairs Office. Learn more here.
Courses should be repeated only if a student is confident that they will receive a better score the second time, or if the course is required for a degree requirement. The most recent grade will be the grade factored into the student's grade (so if you received a C- the first time and an F the second time, the F will be recorded and not the C-).
Grades for repeated courses will only be replaced for the first 16 units. Any courses repeated after that will be averaged into the students GPA.
If you have questions about repeating a course, please speak to an academic advisor or peer academic advisor in the Student Affairs Office. Learn more here.
